Running nominations for your awards event

Running nominations for your awards event

Nominations are an optional stage before voting opens. The public nominates people for your awards categories; you review and reconcile the pool; then you promote the finalists into contestants.

Enabling nominations

In your event settings, enable Nominations and set:

• Whether nominations are free or paid (5% platform fee applies to paid nominations)
• The nomination fee amount (if paid)
• Which categories accept nominations
• The required fields (name, phone are mandatory; email, TikTok, Instagram, reason, and photo are optional)
• The nomination window (start and end dates)
• Whether to show public nominee counts

Phone number (E.164 format) is the hard deduplication key. Each person can only be nominated once per category per event.

The public nomination form

When nominations are open, the public visits /events/[urlname]/nominate and fills in the nominee's name, phone number, and any other required fields. They can also add TikTok and Instagram handles to help with identification.

A soft duplicate warning appears if someone tries to nominate a person with the same phone number that already exists in that category.

Reviewing nominations in the Reconciliation tool

Go to Events → Nominations in your dashboard. You will see a three-column Kanban:

• Pool — all incoming nominations
• Groups — nominations merged together as the same person
• Contestants — promoted finalists

Merging duplicates

Sometimes the same person is nominated under different names or phone numbers. Select multiple nominations and click Merge to create a Group. You choose the canonical name, phone, email, TikTok, and photo for the merged record.

Promoting to contestant

Once you are satisfied with a Group (or a single nomination), click Promote. The system creates a Contestant document pre-filled with the canonical details. If the event is a paid voting event, the contestant will receive a short code automatically.

Exporting contacts

You can export the full nominee list as CSV, vCard (.vcf), Google Contacts CSV, or a print-friendly HTML page. Exports include name, phone (E.164), email, TikTok handle, category, and date first nominated.

Multi-round nominations

Your event can run up to 3 nomination rounds. Each round is independent — you can accept new nominations for a second round after promoting the first round's finalists. Set the current round in your nominations settings.